Privacy Policy

Last updated: March 2024

Please read our privacy policy carefully to understand our practices regarding your personal data and how we will treat it.

1. Introduction

1.1 Commitment to Privacy

At AMF MEP, we are fully committed to safeguarding the privacy of our website visitors, service users, individual customers, and customer personnel.

1.2 Data Control

This policy applies in contexts where AMF MEP acts as a data controller for the personal data of our website visitors and service users; this means we determine the purposes and means through which your personal data is processed.

1.3 Cookie Usage

Our website utilises cookies to enhance user experience. We will request your consent for our use of non-essential cookies upon your first visit to our website.

1.4 About Us

In this policy, references to “we”, “us”, and “our” are to AMF MEP. For more detailed information about our company, please refer to the final section of this document.

2. Credit

2.1 Document Origin

This document was crafted with the assistance of legal document templates to ensure comprehensive coverage of privacy-related aspects.

3. The Personal Data We Collect

3.1 Overview

We have outlined the types of personal data we collect and process, including data we may not directly obtain from you.

3.2 Contact Data

We collect data necessary to communicate with you, such as your name, email address, and telephone number, which may come directly from you or your employer.

3.3 Account Data

If you create a user account on our website, we collect data related to your account, including your identification information, contact details, and preferences.

3.4 Usage Data

We gather information about your interaction with our website and services, such as IP address, geographical location, and browsing habits, primarily through Google Analytics.

4. How We Use Your Personal Data

4.1 Purpose and Legal Basis for Processing
At AMF MEP, we process personal data for several key purposes, each grounded in a legal basis to ensure compliance and respect for your privacy.
4.2 Website Operation
We process personal data to manage and operate our website efficiently, grounded in our legitimate interest in ensuring the proper functioning and administration of our website and business.
4.3 Sharing and Publishing Data
With your explicit consent, we may share or publish your data as part of our services, in line with your directions.
4.4 Direct Marketing
We engage in direct marketing activities, such as sending emails, based on the consent provided by you. We ensure that such communications are offered with the option to opt-out or unsubscribe at any time.
4.5 Research and Analysis
Analysing how our website and services are used is crucial for us. This includes understanding user interactions and preferences, which helps us improve and secure our offerings. This processing is based on our legitimate interest in enhancing our website and services.
4.6 Record Keeping
Maintaining accurate records and databases is essential for the efficient operation of our business. This process, grounded in our legitimate interest, ensures that we have all necessary information readily available for business continuity.
4.7 Security Measures
We take the security of your personal data seriously, processing data as necessary to enhance security and prevent fraud. This is based on our legitimate interest in protecting our website, services, and business, along with safeguarding against illegal activities.
4.8 Insurance and Risk Management
To manage risks and secure our business operations, we may process personal data for insurance and risk management purposes. This is based on our legitimate interest in protecting our business against potential risks.
4.9 Handling Legal Claims
We process personal data as necessary for the establishment, exercise, or defence of legal claims, ensuring our legal rights, as well as yours, are protected. This processing is based on our legitimate interest in securing and defending our legal rights.
4.10 Compliance and Protection
Lastly, we may process personal data to comply with legal obligations or protect vital interests, either yours or others’. This is crucial for adhering to the laws and regulations that govern our operations and for ensuring the safety and rights of individuals are upheld.

5. Sharing Your Personal Data

5.1 Insurers and Professional Advisers

AMF MEP may share your personal data with our insurers and professional advisers as necessary. This sharing is crucial for securing insurance coverage, managing risks, and obtaining professional guidance, ensuring the protection and sustainability of our business.

5.2 Hosting Service Providers

Your personal data stored within our website’s database is securely hosted on servers provided by our trusted hosting service providers. This ensures the integrity and accessibility of your data.

5.3 Legal and Vital Interests

We reserve the right to disclose your personal data when required by law or to protect vital interests—yours or others’. This includes sharing information for legal proceedings, complying with legal obligations, or safeguarding the rights and safety of individuals.

6. International Data Transfers

6.1 Transferring Data Globally

Your personal data may be transferred and stored in countries outside the UK or the European Economic Area (EEA) under specific conditions outlined by UK and EU data protection laws. This ensures that your data is handled securely and in accordance with our privacy policy, regardless of where it is processed.

6.5 Global Availability

By submitting your data for publication on our website or services, you understand it could be accessed globally via the internet. While we strive to protect your data, we cannot control its use by third parties outside our domain.

7. Data Retention and Deletion

7.1 Retention Policy

Our data retention policies ensure we comply with legal obligations regarding the storage and deletion of personal data. We only retain personal data for as long as necessary for the purposes it was collected.

7.2 Data Retention Period

Contact, Account and Usage Data: We retain this data indefinitely unless you request deletion or specify otherwise, aligning with our commitment to respect your preferences and legal requirements.

7.3 Legal Obligations

Notwithstanding our general retention policy, we may retain personal data where necessary to comply with legal obligations, protect vital interests, or defend legal claims. This ensures both compliance and the safeguarding of rights.

8. Understanding Your Data Protection Rights

8.1 Overview of Your Rights
Data protection laws provide you with specific rights regarding your personal data. AMF MEP is committed to honouring these rights and providing you with the means to effectively manage your data.
Your Key Rights Include:

Right to Access: You are entitled to request copies of your personal data held by us.
Right to Rectification: Should you find any personal data we hold to be inaccurate or incomplete, you have the right to have it corrected.
Right to Erasure: You can request the deletion of your personal data under certain conditions.
Right to Restrict Processing: You have the option to limit how your personal data is used.
Right to Object: You are allowed to oppose the processing of your personal data in particular circumstances.
Right to Data Portability: You can request that we transfer your data to another organisation or directly to you, under certain conditions.
Right to Lodge a Complaint: If you believe that the handling of your personal data breaches data protection laws, you have the right to lodge a complaint with a supervisory authority.
Right to Withdraw Consent: Where our processing is based on your consent, you have the right to withdraw this consent at any time.

8.3 Limitations and How to Exercise Your Rights
While these rights are foundational, they do come with certain limitations and exceptions. For comprehensive guidance on these rights and how they apply, resources such as the European Data Protection Board (EDPB) and the UK’s Information Commissioner’s Office (ICO) offer detailed explanations and guidelines.
8.4 Taking Action
Should you wish to exercise any of these rights, please contact us through the provided channels. AMF Mech Ltd is dedicated to facilitating your requests in compliance with data protection laws.

9. Amendments to This Policy

9.1 Policy Updates
AMF MEP reserves the right to modify this privacy policy at any given time. Any updates will be posted directly on our website, ensuring transparency and accessibility to our users.
9.2 Staying Informed
We encourage our users to regularly review the privacy policy on our website to stay informed about how we protect your personal data and to be aware of any changes that may affect you.
9.3 Communication of Changes
Should there be any significant changes to our privacy policy that might impact your rights or how we handle your personal data, we aim to notify you through email. Keeping your contact information up-to-date allows us to communicate effectively.

10. Contacting AMF MEP

By Post: You can reach us at our registered office for any postal correspondences.
Through Our Website: Utilise the contact form available on our site for inquiries.
By Telephone: Contact us on the number listed on our website for immediate assistance.
By Email: For detailed queries or concerns, email us at the address provided on our site.

We are dedicated to addressing your questions, concerns, and feedback promptly and effectively. Whether it’s a question about our privacy practices, a request to access your personal data, or feedback on our services, our team is here to ensure your experience with AMF MEP is positive and secure.